All Official Documents, Forms and Information
These documents and forms have been produced by Medstead Village Hall Management Committee for hirers:-
Hire Rates -
Booking Request Form -
Notes for Hirers -
Emergency Exit Plan -
Child Protection Policy -
Building Layout Plan -
Hire charges and important Terms and Conditions
Standard Rates (from 1st January 2020)
Rates shown are per hour or part thereof.
There is a 20% discount on the above rates for Medstead Residents.
Time booked must include any setting up and clearing up time, as required.
Hiring of the Main Hall or Wiltshire Room includes shared use of the Kitchen for tea/coffee making.
There is a £15 charge for use of the Hall's alcohol licence which includes use of the bar facilities and glassware. This charge applies for any consumption of alcohol, whether or not it is sold.
There is a £50 charge for use of the cooking facilities and tableware.
Room hire includes use of the Hall’s WiFi broadband service – password available on request.
A security deposit may be required.
Payments can be made by cheque or electronic bank transfer. CASH CANNOT BE ACCEPTED.
For Booking Forms and the Terms & Conditions of Hire please see the correct documents above.
In the event that the Hirer should need to cancel a booking, contact "bookings"
The following charges will then be applied:
More than 28 days notice: No charge and security deposit will be returned.
14 to 28 days notice: 50% of the hire cost.
Less than 14 days notice: 100% of the hire cost.
Terms and Conditions Documents for signage.
Select, click and download our Terms and Conditions document here.
This pdf e-document can be digitally signed (just type in the
signature area) and emailed to us.
Appendix 5: Special Conditions COVID 19: Medstead Village Hall Risk Assessment Check List
Please print mark all required check entries, sign and return.